legal

TERMS AND CONDITIONS

1. Definitions. The term “Management” refers to LVL Up Expo Management LLC and its respective agents, employees, affiliates, and assigns. The term “Exhibitor” refers to the applicant identified on the front hereof, and includes its respective agents, employees, affiliates, assigns, and invitees. “Licensed Space” refers to the rented exhibit booth space from Management to Exhibitor and may also be referred to as “Exhibit”. “Event” refers to the 2026 LVL Up Expo show, where Licensed Space is to be had.
2. Licensed Space. Management hereby grants Exhibitor a revocable, non-exclusive license to use the Licensed Space during the Event. This license is conditional upon Exhibitor’s full compliance with the terms and conditions set forth in this Agreement. Management reserves the right to revoke, reassign, or modify the Licensed Space at its sole discretion in the event of Exhibitor’s breach, failure to meet deadlines, violation of event policies, or for any reason deemed necessary to ensure the safety, integrity, or success of the Event. In such cases, Exhibitor shall not be entitled to any refund, reimbursement, or damages.
3. Event Location. Las Vegas Convention Center, South Hall, 3150 Paradise Road, Las Vegas, Nevada 89109.
4. Event Schedule. The Event will be held April 24-26, 2026. Exhibit Hall, Install (“Set Up”) and Dismantle (“Strike”) Hours detailed hereafter. Times of Event may be changed at Management’s sole discretion and Exhibitors will be notified no later than two (2) weeks prior to Event.
a) Install Hours
Tuesday, April 21, 2026
PER TARGET
Wednesday, April 22, 2026
PER TARGET
Thursday, April 23, 2026
PER TARGET
Friday, April 24, 2026*
8:00 AM to 11:00 AM
*No set up will be permitted, only finishing touches during this time.
Freight (“Bay”) Door will not be opened for drive-ins.
b) Friday Exhibit Hall Hours
April 24, 2026
11:00 AM to 12:00 PM (VIP Only)
April 24, 2025
12:00 PM to 8:00 PM
c) Saturday Exhibit Hall Hours
April 25, 2026
10:00 AM to 11:00 AM (VIP Only)
April 25, 2026
11:00 AM to 8:00 PM
d) Sunday Exhibit Hall Hours
April 26, 2026
10:00 AM to 11:00 AM (VIP Only)
April 26, 2026
11:00 AM to 6:00 PM
e) Dismantle Hours
Sunday, April 26, 2026
6:00 PM to 11:00PM
Monday, April 27, 2026
8:00 AM to 11:00 AM
5. Exhibitor Check-In and Check-Out. Exhibitors must be checked in on Thursday, April 23, 2026 between the hours of 8:00 AM – 10:00 PM. No Check-Ins will be available on Friday, April 24, 2026. If the Exhibitor is not checked in by the end of this window they may risk forfeiture of their booth and shall not be entitled to a refund or any resulting damages. Check-Outs will be only on Sunday, April 26, 2026, from 6:00 PM – 11:00 PM. Check-In and Check-Out location will be located at Freight (“Bay”) Door and will be labeled on map, to be provided at a later time to Exhibitors.
6. Installation of Exhibits and Late Install Forfeiture. Minors (17 years of age or under) are not allowed on the Exhibit Hall Floor during Install. Exhibitors will be assigned a specific move-in timeframe based on a Targeted Move-In Map, which will be distributed by Management closer to the Event date. Exhibitors are required to adhere strictly to their assigned time slots to ensure a smooth and efficient installation process for all participants.
a) Exhibits larger than 20’x20’ will be required to move in on Wednesday, April 22, 2026 during their designated target time.
b) Exhibits measuring 10’x20’ or smaller will be required to move in on Thursday, April 23, 2026 during their assigned target time.
c) Exhibitors who miss their designated time slot on the Targeted Move-In Map will be required to wait until all other scheduled move-in windows have concluded before being permitted to begin installation. No exceptions will be made without prior written approval from Management.
d) Exhibitors are responsible for ensuring that all installation activities are completed safely and in compliance with event guidelines. Failure to comply with these requirements may result in the forfeiture of the Licensed Space without refund.
7. Dismantle and Clean Up of Exhibits. Dismantle Hours are Sunday, April 27, 2025 between the hours of 6:00 PM – 11:00 PM and Monday, April 28, 2025 between the hours of 8:00 AM – 11:00 AM. Any exhibits not completely dismantled and removed by these times, may result in removal by Management and associated fees will incur at prevailing rates. If an Exhibitor dismantles and/or removes their Exhibit before these times, Exhibitor will be flagged by Management and may not be allowed to exhibit at future events.
a) Clean Up Assessment. All clean up after the event must be completed no later than 11:00 AM on Monday, April 28, 2025. Clean up is not allowed the next day or at a later time. If large trash, debris, boxes, shipments, etc. is left behind by the Exhibitor, the Exhibitor may incur a cleaning assessment up to $500 in addition to cleaning fees incurred at prevailing rates. Dumpsters will be easily accessible during break down times. Please properly break down all boxes before disposing.
8. Character of Licensed Space. Exhibits must be designed, constructed, and operated in good taste and in a safe manner that will withstand normal contact or vibration by neighboring exhibitors, attendees, and hall laborers. Exhibitors shall ensure that any display fixtures such as tables, racks, or shelves are designed and installed properly to support the product or marketing materials displayed. All products, business and display materials must take place and be kept within the Licensed Space.
a) The use of ladders or similar elevated equipment by Exhibitors or their representatives is strictly prohibited. Any overhead work must be performed by approved labor or venue personnel, and in accordance with facility and union safety regulations.
b) No explosives, fuels or other combustible matter may be brought into the Licensed Space. Licensed Space is to remain clean and free of restrictions and/or hazardous materials or odors. Boxes, debris, and other blemishes must be thrown away or kept out of sight. All tables must have properly fitted polyester tablecloths that reach to the floor. Sound of any kind must not be projected outside of the Licensed Space and noise levels are to be kept at a reasonable level.
c) Height and Line of Sight Variance. Booths with 200 square feet or less have a maximum height allowance of 8’. All exhibit fixtures, lighting, components, and identification signs must not exceed this height allowance. Notwithstanding the above provisions, failure to comply with booth construction or safety rules, including the Height and Line of Sight Variance, may result in termination of Licensed Space and shall not be entitled to a refund or any resulting damages. In its sole discretion, Management may require the removal, relocation or the modification of any Licensed Space, display, exhibit, or part thereof in Management’s sole discretion at Exhibitor’s sole cost.
9. Sales of Tangible Personal Property; Prohibited Materials
a) Sales Tax Compliance. If the Exhibitor is subject to Nevada sales taxes, the Exhibitor is required to complete and submit the appropriate “One-Time Sales Tax Return” to Management no later than 11:00 PM on Sunday, April 26, 2026. The Exhibitor shall indemnify, defend, and hold harmless Management from any liability, penalties, or costs associated with the Exhibitor’s failure to comply with applicable tax laws.
b) Prohibited Materials. Exhibitors are strictly prohibited from selling, displaying, or distributing the following types of material:
i) AI-Generated Artwork. AI-generated artwork is not permitted. This includes any artwork primarily created using artificial intelligence tools, whether fully or partially. Management retains sole discretion to determine whether a work qualifies as AI-generated.
ii) Counterfeit or Bootleg Material
iii) Unauthorized reproductions, pirated goods, or any products that infringe upon intellectual property rights are strictly prohibited.
iv) Offensive or Inappropriate Content. Management reserves the exclusive right to determine whether material is deemed offensive, inappropriate, or unsuitable for the Event. The following are expressly prohibited under this clause.
Mature (17+) Material:
v) Sexually explicit content, including pornography or depictions of sexual acts
vi) Fetishes intended to be sexually gratifying
vii) Depictions of nude genitalia
viii) Overtly sexual poses where the subject is nude, blurred, or minimally clothed
ix) Content that sexually exploits minors
x) Content that sexually exploits animals
xi) Violent material depicting excessive amounts of blood or the death of animals or people
c) Consequences of Non-Compliance. Any Exhibitor found to be in violation of this Section will be required to immediately remove the offending materials at the direction of Management. Continued violations, or failure to comply, may result in the immediate termination of the Exhibitor’s Licensed Space without refund or compensation. Additionally, the Exhibitor may be barred from participating in future events at the sole discretion of Management.
10. Insurance Requirement. The Exhibitor shall, at its own expense, obtain and maintain comprehensive general liability insurance, including coverage for bodily injury, property damage, and personal injury, with a minimum coverage amount of $1,000,000 per occurrence and $2,000,000 aggregate. The policy shall name LVL UP EXPO Management LLC as certificate holder and additional insured. The Exhibitor agrees to provide Management with a current Certificate of Insurance (“COI”) no later than April 1, 2026 prior to the event. The COI must be valid for the entire duration of the event, including setup and teardown periods. Failure to provide a valid COI by the deadline will result in the Exhibitor’s removal from the event without refund.
11. Booth Assignment. While initial booth reservation may be mutually agreed to by the Exhibitor and Management, final assignment is the proprietary right of Management. Furthermore, The Exhibitor shall not assign, sublet, or apportion the whole or any part of the space assigned or have representatives, equipment, or materials other than their own in the Licensed Space without written consent from Management.
12. Exhibitor Cancellation. An Exhibitor who elects to cancel their Licensed Space for any reason, on or before 90 days of the first day of the Event will receive a full (100%) refund of the amount charged; within 90 days of the first day of the Event will receive half (50%) refund; within 60 days of the first day of the Event, the Exhibitor will not be applicable to receive any refund.
13. Event Cancellation. In the event that Event is unable to operate, in the sole determination of Management, whether due to Acts of God, force majeure, pandemic, epidemic, terrorism, war, illness, public safety, strike, civil commotion, picketing, fire or state of emergency, or by reason of any other occurrence not under the control of Management, or otherwise, Management may cancel, postpone or terminate Event, the Exhibitor waives any and all claims the Exhibitor may have against Management for damages or expenses and agrees to accept in complete settlement and discharge of all claims, a refund of the Exhibitor’s Licensed Space payment.
14. Liability. Each party agrees to be responsible for its own acts, omissions, and negligence, and for the acts, omissions, and negligence of its employees, agents, contractors, and representatives.Exhibitor agrees to indemnify, defend, and hold harmless Management, including its staff, contractors, and volunteers, from any claims, damages, losses, or expenses arising out of Exhibitor’s participation in the Event, but only to the extent such claims result from the Exhibitor’s actions, products, or failure to comply with this Agreement. Likewise, Management shall not be liable for any loss, theft, injury, or damage to persons or property unless caused by the gross negligence or willful misconduct of Management or its representatives. This section shall survive the conclusion of the Event and the termination of this Agreement.
15. Waiver. All rights and remedies provided under this Agreement are cumulative and may be exercised separately or together. The use of one right or remedy does not prevent the use of any other, whether under this Agreement or applicable law. The failure or delay of either Party to enforce any term, right, or provision of this Agreement shall not be considered a waiver of that right or any other. A waiver is only valid if it is in writing and signed by the Party granting it. Any waiver will apply only to the specific instance for which it is given and does not apply to future or unrelated matters. Providing notice or making a demand under this Agreement does not limit a Party’s right to take further action or enforce any other provision without additional notice or demand.
16. Assumption of Risk. Exhibitor understands and accepts that participation in the Event involves certain inherent risks, including but not limited to damage to property, personal injury, or other loss. Exhibitor voluntarily assumes all such risks except where such loss or injury is directly caused by the gross negligence or willful misconduct of Management.
17. Governing Law. This Agreement will be governed by the laws of the State of Nevada without regard to conflicts of laws principles.
18. Jurisdiction; Service of Process. Any action or proceeding seeking to enforce any provision of, or based on any right arising out of, this Agreement may be brought against any of the parties in the courts of the State of Nevada, County of Clark, or, if it has or can acquire jurisdiction, in the United States District Court for the District of Nevada and each of the parties consents to the jurisdiction of such courts (and of the appropriate appellate courts) in any such action or proceeding and waives any objection to venue laid therein. Process in any action or proceeding referred to in the preceding sentence may be served on any party anywhere in the world.
19. Independent Legal Review. Each Exhibitor is strongly encouraged to seek independent legal counsel to review this Agreement prior to signing. By entering into this Agreement, Exhibitor acknowledges that Management has not provided, and does not provide, legal advice or guidance regarding the terms and conditions herein. Exhibitor assumes full responsibility for understanding the contents of this Agreement and agrees that failure to obtain legal review shall not be grounds to void or challenge any part of this Agreement.
20. Counterparts and Agreement on Hand. This Agreement may be executed in one or more counterparts, including electronic signatures, each of which shall be deemed an original, and all of which together shall constitute one and the same Agreement. Execution may occur through digital platforms, including but not limited to online forms where the Terms and Conditions are provided via hyperlink. By signing electronically, the Exhibitor acknowledges and agrees to all linked terms as if fully stated herein. A fully executed copy of this Agreement, including the Terms and Conditions, must be on file with Management and accessible by the Exhibitor during the Event. No Exhibitor shall be permitted to sell, display, or distribute merchandise at the Event without a signed Agreement on record.
21. Entire Agreement. This Agreement constitutes the entire understanding between Management and Exhibitor and supersedes all prior negotiations, communications, or agreements, whether oral or written, relating to the subject matter herein. No amendment, modification, or waiver of any provision of this Agreement shall be valid unless made in writing via email and expressly agreed to by both parties. Any such changes must be confirmed by Management through a written reply acknowledging acceptance.No verbal statements or representations shall be binding unless incorporated into this Agreement through the above process.